Free Privacy Notice Template for Churches

Tips for adapting:

• Replace all bracketed text with your church’s information.

• Add or remove data types depending on what you collect.

• Make the language simpler or more detailed based on your congregation’s needs.

This is provided free of charge without warranty. Always seek advice if you an unsure of the legal implications of your documentation.

[Church Name] Privacy Notice

About Us

[Church Name] is committed to protecting your personal data and respecting your privacy. This privacy notice explains how we collect, use, and protect the personal information you provide to us.

What Personal Data We Collect

We may collect the following types of personal data:

• Your name, address, phone number, and email address

• Date of birth (if relevant)

• Details of your attendance and participation in church activities

• Emergency contact information

• Any other information you choose to share with us (such as prayer requests or health information)

How We Use Your Data

We use your personal data to:

• Manage our membership records and church activities

• Communicate with you about church events, news, and services

• Provide pastoral care and support

• Comply with legal obligations (e.g., safeguarding children and vulnerable adults)

Legal Basis for Processing

We process your data because:

• You have given your consent (e.g., for receiving newsletters or sharing sensitive information)

• We have a legitimate interest in managing our church community and activities

• We are required to comply with legal obligations

Who We Share Your Data With

We do not share your personal data with anyone outside of [Church Name], except:

• Where required by law (e.g., safeguarding concerns)

• With trusted service providers who process data on our behalf (e.g., database managers, email service providers)

How We Protect Your Data

We take appropriate measures to protect your personal data, including secure storage, access controls, and staff training.

How Long We Keep Your Data

We will keep your personal data only for as long as necessary to fulfil the purposes for which it was collected or as required by law.

Your Rights

You have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data (in some circumstances)

• Withdraw your consent at any time

• Object to or restrict certain types of processing

To exercise these rights, please contact:
[Name/Role, e.g., Data Protection Officer]
Email: [email address]
Phone: [phone number]

Changes to This Privacy Notice

We may update this notice from time to time. Any changes will be published on our website and/or communicated to you directly.

Contact Us

If you have any questions or concerns about how we handle your personal data, please contact us at:
[Church Name]
Address: [Church Address]
Email: [email address]
Phone: [phone number]